DEDUCTIONS
Deductions are 'table driven' and consequently only exceptions need to be recorded on the employee's file. Changes to rates of deductions require only a single change to the table.

• Deductions based on the FTE of the employee automatically take the FTE of the employee at the payrun time into consideration and therefore there is no need to change deduction amounts when the employee's FTE changes.
• TPP is handled flawlessly - the deduction for a payrun takes into consideration the year-to-date amounts for all TPP deductions.
• Standard deduction tables can be set up for employee groups allowing fast setup for new employees.
• Previous payrun information including the 'electronic time sheet' data and year-to-date earnings and deductions for the current and previous year is available with a point and click of the mouse.
• An automatic backup prior to a payrun update protects the year-to-date data. A file containing a summary of accounting information by GL account is generated during a payrun update for interface to an accounting system.
  

YEAR END
The Year End Module provides the facility to 'rollover' the pay roll to a new calendar year and produce the T4 and pension reports.

• The roll over is a simple process that is accomplished entirely within the system (no intervention by the IT department required). Previous year's data can be modified (year-to-date changes) easily through the same process as the current data.
• T4 Data used for production of T4s and T4As can be established, reviewed and modified easily through a single screen. Preliminary balancing reports are available and the T4s and T4As can be produced on a variety o formats, including pressure seal forms. Submission to Canada Customs and Revenue is sent electronically.
• MATRIX provides the ability for either Payroll Based Reporting (PBR) the traditional year-end reporting. As with the T4s, data for the year end process can be established, reviewed and modified through as single screen.
• The year end module gives the ability to extract and update the information required for the annual Omer reporting requirements.

HUMAN RESOURCES

Payroll processing is fast and powerful and is initiated by the data entered by the HR department. A unique feature is the ability to process a payrun for an individual employee allowing the payroll department an advance `look' at a selected employee's earnings and deductions for a payrun or the ability to re-run a single employee without re-processing the entire payrun.

POSITIONS
Employees can have multiple positions and each position an have multiple assignments and allowances.

• Salaries are calculated automatically through the use of Grid and Allowance tables that reflect collective agreements when the employee's qualifications data (category and experience) is entered.
• Changes to positions records are sent to a history file giving the ability to review an employee's employment history instantly. A single mouse click can record a change in status (such as a category change) of an employee, send the transaction to the history file as well as create an official paper record.
• Global changes such as a new grid or increments are processed in a single step.
• An accurate annual salary including allowances such as vacation and statutory holiday pay for hourly or daily paid employees is calculated and recorded on the position record.
  

SENIORITY
The Seniority Module provides the facility to record and maintain the data required to produce periodic seniority lists for each group of employees.

STAFFING
The Staffing Module gives the HR Department the ability to control staffing complements and facilitates the annual staffing process.

• An 'allocations table' allows staffing levels to be set up for employee groups at each location (for example Reg Day School Teachers). Employee assignments are directed to the appropriate allocation and consequently HR staff can instantly compare the allocations to the staffing complements at any time.
• Qualifications data obtained from the Ontario College of Teachers are imported and used for the staffing process.
• Grid distribution data can be produced at any time for use in negotiations or such purposes as the teacher compensation grant calculation
• Statistical information is instantly available for employee groups and sub groups at a specified date.
• Many reports are provided for the staffing process, budgeting and negotiations.

ABSENCE
The Absence Module provides the ability to set up 'banks' for accumulating absences such as illness, special leave, vacations etc. Allocations are table driven and can take the FTE of the employee into consideration when applied. Absences are recorded by an employee's assignment(s) using work calendars and also take into consideration the FTE of the employee. Absences can be recorded by a month, pay period or a range of selected dates.

The year end procedure is a one step process that `rolls' the absence balances forward according to the parameters set up in the allocations tables for each group of employees. Balances in a bank can be `rolled' into another bank. Many standard reports are available including year-end statements for employees and various statistical reports.